Exhibitor Service Center

Hello and welcome to the ad:tech San Francisco 2014 Exhibitor Service Center! Here, you will find everything you need to have a successful event. Of course, if at any point, you have questions or need help, please don’t hesitate to contact us at plan@ad-tech.com

 

Everything you need to plan for the event is accessible from this page. Please take a moment to read through each section below to make sure you understand requirements, deadlines, opportunities, etc. Also, for your convenience, the Quick Reference Links to the right includes access to all the information, forms, websites, etc., you’ll need to prepare for the event.

 

Thank you – we look forward to seeing you in San Francisco in March!


The ad:tech Team

 

General Questions:

Rules and Regulations

Update Company/Booth Profile

Exhibitor Service Manual

Exhibitor Appointed Contractor

Exhibitor Registration

Exhibitor Insurance

Banner Ad Library

Press and Online Press Kit

ad:tech net:work tool

 

Rules and Regulations

 

Please take the time to review and be familiar with the rules and regulations.


Every exhibitor must adhere to all items outlined in our Rules and Regulations guide. If any company is found not complying with these guidelines, Show Management may require changes to an exhibitor’s booth setup onsite at the exhibitor’s expense. These guidelines include requirements from the facility.


Rules and Regulations

 

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Update Company/Booth Profile

 

Attendees will search the ad:tech website for the exhibitors they want to visit at the show.

 

Make sure your Online Company/Booth Profile is complete (1,000-character limit) so they have the details they need to add you to their onsite plan. Be sure to add your social links to increase your following. Update your Profile right away for maximum exposure.

 

Update Company/Booth Profile

 

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Exhibitor Service Manual

 

For our exhibitors' convenience, we have partnered with Freeman to post all of the show orders from all of our service partners on one site.

 

Our Exclusive Service Partners include:

  1. Experient – Lead Retrieval
  2. Freeman - Décor, Labor, Material Handling, Cleaning and Electrical
  3. Moscone- Telecommunications
  4. Savor- Catering

 

 

Our Preferred Service Partners include:

  1. ETS – AV
  2. Exhibit Plant and Floral – Plants and Floral
  3. Judy Venn – Talent/Models
  4. Maloney Security – Booth Security
  5. The Photo Group – Photography

 

ESM

 

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Exhibitor Appointed Contractor

 

Exhibitor Appointed Contractors (EACs) are service providers that are not the Official Service Provider list but have been designated by the exhibitor as the company that will be doing a particular service.

 

If an exhibitor plans on using an EAC, an official request must be submitted to Show Management.

 

EAC Designation Form

 

Once approved by Show Management, the EAC Company will need to submit insurance to Show Management for the show to keep on file. EACs that have not provided an Original Certificate of Insurance prior to show move-in will not be permitted access to the expo floor. EAC Insurance to be submitted by February 24th to the following address:

 

plan@ad-tech.com

 

or

 

ad:tech Expositions

ATTN: Jordan King

2201 W. Royal Lane, Ste 220

Irving, TX 75063

 

EACs are required to comply with all of the Rules and Regulations and the EAC Guidelines outlined in the ESM.

 

EAC Guidelines

 

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Exhibitor Registration

 

Booth personnel must be registered through the registration link provided (see button at top of page).

 

Exhibitor badges will allow staff on the expo floor during move-in and move-out hours in addition to access to the expo floor one hour before the show opens and 30 minutes after the show closes.

 

Each exhibiting company with booth space receives five (5) Exhibitor – Expo Floor / Keynote badges per 100 square foot booth:

 

10' x 10' = 100 square feet

Receives Five (5) Exhibitor – Expo Floor / Keynote Badges

 

10' x 20' = 200 square feet

Receives Ten (10) Exhibitor – Expo Floor / Keynote Badges

 

No exhibiting company will receive more than twenty (20) badges regardless of booth space.

 

In addition to the Exhibitor – Expo Floor / Keynote badge, each exhibiting company with booth space will receive one (1) complimentary Exhibitor - All Access Pass. This Exhibitor - All Access Pass allows one (1) representative of the company to attend the conference program and still have access to the expo floor at the exhibitor designated times.

 

Each exhibiting company in a Specialty Zone receives three (3) Exhibitor – Expo Floor / Keynote Badges per pod. Exhibiting companies with meeting room space will receive three (3) Exhibitor – Expo Floor / Keynote badges per 100 sq. ft with a maximum of twelve (12).

 

Should additional badges above and beyond the allotment for booth personnel be needed, exhibitors will have the ability to purchase Exhibitor – Expo Floor, Exhibitor – Expo Floor / Keynote, and Exhibitor – All Access Passes through registration at 25% off the current listed price.

 

Within Registration, exhibitors have the opportunity to invite customers to attend ad:tech at a 25% discount. Please note these passes are intended for Attendees only – not booth personnel – and will not allow access to the expo floor at the special exhibitor designated times.

 

Badges will not be mailed prior to the show and can be picked up on Level 1 of Moscone West at the Exhibitor Registration counter. All badges will incur a $25 replacement fee upon a second printing and require photo ID.

 

Please contact the ad:tech San Francisco Call Center at 866-229-2386866-229-2386 with any registration questions.

 

Exhibitor Registration

 

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Exhibitor Insurance

 

As noted in the Rules and Regulations and on the Booth Space Contract Terms & Conditions, ad:tech, the Facility (Moscone Center West) and affiliates (service provider partners) do not provide any form of insurance to cover exhibitor activities and assume no liability or responsibility for loss by any exhibitor from theft, fire, breakage or any other reason.

 

Exhibitors agree to carry appropriate insurance to cover these risks along with public liability insurance against injury to the person or property of others. Exhibitor shall maintain a program of self-insurance or Comprehensive General Liability insurance covering Exhibitor's participation in the Exhibition, which coverage shall include personal property damage and bodily injury coverage, with limits of at least $1,000,000 for each for each occurrence, and shall name ad:tech as an additional insured.

 

See Example Insurance

 

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Banner Ad Library

 

For your convience, we have provided a few options of ad:tech banner ads to place on your werbsite to announce your presence at the event and invite your customers to meet you there. Click the size you want to download the banner ad of choice!

 

Banner Ad Library

 

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Press

 

Have a cool announcement you want to make at ad:tech San Francisco 2014? Take part in the press briefing! Apply by emailing adtech@shiftcomm.com by March 12!

 

Make sure the media at any trade show or event get all the information they need about your company with an Online Press Kit. BusinessWire, ad:tech's Official Wire Service, offers ad:tech exhibitors an Online Press Kit for purchase. The Online Press Kit may be purchased in three-file and six-file packages with the ability to purchase additional files. All Online Press Kits include:

 

  1. Logo, company description and link to company website
  2. Social media links to Twitter, LinkedIn, Facebook and YouTube, and sharing capability
  3. Contact information
  4. Posting on the event's official exhibitor news page (when available)
  5. Twitter distribution via @tradeshownews
  6. Advisory distribution via Business Wire and EON to newsrooms, journalists, trade media, industry analysts, search engines, online news sites, mobile apps and more
  7. EventTrak pre- and post-show media intelligence report (a $150 value) and a month of access to ITDatabase, a media research tool specifically for tech PR pros (a $250 value). (Available for select events only)
  8. Archiving for one year at www.tradeshownews.com

 

ad:tech San Francisco 2014 Online Press Kit

 

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ad:tech net:work tool

 

As a valued exhibitor at ad:tech San Francisco, we’re pleased to provide you with an extra benefit surrounding this year’s event. Introducing ad:tech net:work, a tool that allows you to connect with attendees before, during and after the show.  

 

ad:tech net:work allows you to:

 

  1. Find the people and companies who will be attending  ad:tech San Francisco
  2. Send messages and set up face-to-face meetings during the event
  3. Invite your customers to register for the show and meet you at your booth
  4. Generate new leads
  5. Grow your network of digital marketing professionals

 

To take the best advantage of it and add your booth personelle to the company page, follow these steps:

  1. The primary booth contact who recieved the introduction email needs to sign in first
  2. Go to the section at the top of you Presdo home page called "Company Central" and click "See profile"
  3. Click the "Edit company profile button"
  4. Scroll to the very bottom of the page to "Company Contacts" and click "Add a contact."

 

Those newly added will receive a welcome email of their own to set up profiles!

 

Need help? See top tips or contact Presdo.

 

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